It’s an amazing thing. When I tour to speak with Executives on "Maximizing Efficiency, With or Without an Assistant," I am constantly surprised by how much time Executives are spending on non-essential items and “busywork”. There are Executives who are spending upwards of 30% of their time on items and tasks that fall into this category. And frankly, the majority fell into that trap by accident. They thought, “It’s faster to do it myself.”
The challenge with that mentality is that when you choose to do a task yourself, you are now trapped into always doing it!
Let’s do a little exercise to see what “busywork” you can delegate, and what is to be reclassified as a “must-do” by you.
Take a week’s worth of your regular tasks. With every task - ask yourself these questions:
- Is it important?
- Does it have to be done?
- Does it have to be done by YOU?
- Is this worth your salary per hour?
- Does it DIRECTLY generate money?
Once you have the answers to these questions — you can now properly prioritize your work to minimize this "busy work" and instead focus on the tasks that only you can do and will directly benefit your company.
So what to do with the “busywork” items that you shouldn’t be doing?
Those need to be delegated. Not sure how to do that? We’ll cover that in an upcoming post.